North London Sports Association Inc.
Board of Directors
Position Roles
President
Chair for Board of Directors Meetings and all AGM/Special Meetings
Liaison with Alliance Hockey for appeals, policies and procedures, issues
Liaison with GLHA and other Associations for appeals, policies and procedures, issues and player relief
Advises Board of Directors
Member of the following Committees;
· GLHA
· Alliance Hockey President's
· Resolutions (Chair)
· Policy & Procedures
· Jr Mustangs Management (ex officio)
· All Coach Selections (as needed)
Delegates duties to Director positions as needed
Signing officer of the Corporation
Past President
Resource to the current Board of Directors
Member of the following Committees;
· Nomination
· Disciplinary/Appeals (Chair)
Vice President of Hockey Operations
Shall assume full powers of the President in his/her absence
The Vice-President oversees the Directors of Seeded, Minor Development, House League and Hockey Development.
Member of the following Committees;
· Jr Mustangs Management
· Disciplinary/Appeals
· All Coach Selections
Develops and approves the coaches and managers manuals
Assist the Director of Registration with rosters and registration
Serve as Liaison with Alliance Hockey and Hockey Canada for Player Retention initiatives
Treasurer
Keep and maintain full and accurate accounts of all receipts and disbursements raised and expended in the name of the Corporation
Report on all the financial activities of the Corporation on a monthly basis
Member of the following Committees;
· Finance
Be responsible for reviewing statements relating to the operations of activities and events
Signing officer of the Corporation
Secretary
Attend all meetings of the Board of Directors and take the appropriate minutes of such proceedings
Give all notices required to be given to the members and/or the Board of Directors two weeks prior to next board meeting
Member of the following Committees;
· Resolutions
· Policy & Procedures
Have minutes from meeting to board members no later than 2 weeks after meeting
Custodian of the Seal of the Corporation
Signing officer of the Corporation
Maintain all records, correspondence contracts and other such documents belonging to the Corporation which he/she shall deliver up only when authorized by a resolution of the Board of Directors to do so and to such person or persons as may be named in the resolution
Serve as Board Parliamentarian for the Board of Directors
Director of Minor Development (MD) Hockey
Responsible for all representative teams, including all aspects of their operation, representing same at the MD or respective MD Association
Member of the following Committees;
· Disciplinary/Appeals
· MD Parent Rep (Chair)
· MD Coaches Selection (Chair)
Recommend coaches to the board for approval
Be responsible for the movement of players between the Corporation's MD and HL programs
Issue travel permits for MD teams and maintaining record of issued permits
Directors of House League (HL) Hockey - Initiation Division
includes initiation and novice
Responsible for all initiation programming, including all aspects of their operation, representing NLSA at Alliance and GLHA Initiation meetings
Recommend coaches to the board for approval
Director of House League (HL) Hockey - Junior Division
Responsible for all Atom to Peewee league teams, including all aspects of their operation, representing same at the CHL.
Member of the following Committees;
· Community Hockey League
· Disciplinary/Appeals
· HL Parent Rep (Co-Chair)
· HL Coaches Selection (Co-Chair)
Responsible for all house league teams, including all aspects of their operation, representing NLSA at the Community Hockey League (CHL)
Attend the CHL Committee meetings as a voting member representing NLSA, one vote per Association
Serve as chair of house league coaches selection committee
Recommend coaches to the board for approval
Responsible for the annual House League coaches/managers meeting at the beginning of the season
Assist Coaches and ensure required training and certification are met
Reviews travel permits for HL teams in Junior Division and maintaining record of issued permits
Director of House League (HL) Hockey - Senior Division
Responsible for all Bantam to Juvenile league teams, including all aspects of their operation, representing same at the CHL.
Member of the following Committees;
· Community Hockey League
· Disciplinary/Appeals
· HL Parent Rep (Co-Chair)
· HL Coaches Selection (Co-Chair)
Responsible for all house league teams, including all aspects of their operation, representing NLSA at the Community Hockey League (CHL)
Attend the CHL Committee meetings as a voting member representing NLSA, one vote per Association
Serve as chair of house league coaches selection committee
Recommend coaches to the board for approval
Responsible for the annual House League coaches/managers meeting at the beginning of the season
Assist Coaches and ensure required training and certification are met
Reviews travel permits for HL teams in Junior Division and maintaining record of issued permits
Director of Hockey Development
Responsible for all coach training including but not limited to; Coaching Clinic and following the Minor Hockey Development Guide from Hockey Canada
Responsible for all player development including but not limited to; Skating, Shooting, Checking and Goalie Clinics using personal knowledge and Hockey Canada’s Guide to train the MD and HL Coaches to continue to develop players.
Oversee and support the Associations Hockey Canada Initiation Program
Member of the following Committees;
· MD & HL Coaches Selection
Provide support and assistance to coaches for the player selection and evaluation process
Director of Risk Management
Responsible for maintaining current list of all Association coaching staff with certificate numbers.
Responsible for maintaining current list of all Association police checks (VSS) and submitting and annual audit of the VSS to the Board
Assists with the development of coaches and managers manuals, and web content
Ensures enforcement and education of players, parents and coaching staff of insurance requirements and Association policies
Member of the following Committees;
· Disciplinary/Appeals
· Policy & Procedures (Chair)
Director of Registration (Registrar)
Responsible for the registration of all players in the Corporation's programs, including maintaining all registration records and team lists, ensuring all registration cards are signed, confirming rebates for players withdrawing from the program, confirming all registration fees paid and submitted to the Corporation's Treasurer
Ensure that Hockey Canada registration system is setup with proper parameter
Provide lists with appropriate information for the Board, convenors, coaches, City of London, and others as required. Ensure that accurate information is provided for tryouts, HL assessments, draft, and the ice allocation and rosters creation
Complete and submit all rosters for Association
Liaison with Jr Mustangs Management Committee and Alliance Hockey for Roster issues, inquiries and required paperwork
Director of Equipment
Responsible for the issuance, return and inventorying of all Association equipment and jerseys, the maintenance and storage of same, and the keeping of all records for the signing of all issuances and returns by team coaches; and
Authorize the respective use of jerseys and equipment by all Association teams
Develop and maintain a system for conflict jerseys when teams require them
Complete an annual inventory of all equipment and report back to the board replacements needed, equipment repairs and equipment not returned
Responsible for obtaining quotes and ordering equipment and jerseys as approved by the Board
Director of Sponsorship
Co-ordinate and or arrange for sponsors for all House league teams, communicating with the Director of Equipment for equipment needs
Report on the status of the sponsorship activity from time to time to the Board of Directors
Confirm the payment of all sponsorship fees with the Corporation's Treasurer;
Serve as the principal contact with all sponsors and will liaise with same from time to time regarding the activities of the Corporation
Oversee and approve team fundraising requests
Provide a template letter and sponsorship deck for HL and MD to obtain sponsorships
Plan, Host and maintain corporation fundraising events
Member of the following Committees;
· Tournament Organizing
· Sponsorship & Fundraising (Chair)
Director of Timekeepers
Recruit, hire and train timekeepers for the upcoming season.
Co-ordinate and assign timekeepers for all House league, Minor Development, and some Seeded games.
Report on any issues from time to time to the Board of Directors
Confirm the payment report and submit to the Corporation's Treasurer
Oversees performance and 'no show' issues
Member of the following Committees;
· Tournament Organizing
Directors at Large
Responsible for coordinating the volunteer activities associated with the tournaments, try-outs, assessments, and any other activity requiring volunteers
Responsible for promoting social and fundraising events such as, but not limited to, dances, Coaches Appreciation Night, Picture Day, Santa’s visit, etc.
Responsible for forwarding information for posting on the web site
Association Administrator
Responsible for administrating the day to day operations of the Association
Manage communications with Parents, Coaches and Board Members
Liaison with League office and other Hockey Associations
Assist and meet with MD Team Managers and Coaches
Assist and meet with HL Coaches
Coordinate and secure location for Meetings, Photo Day, Coach Appreciation and HL Banquet
Assist with the HL Assessments
Prepare, Submit and Monitor:
· Association application for HC Insurance Certificate
· Association applications for available funding
· Association Invoices
· Association Volunteer Letters for Police Checks
Assist in the collection NLSA Accounts Receivables
Maintain NLSA Administrative Mail Box at Carling Arena
Association Ice Scheduler
Responsible for acquiring and scheduling of all ice time for the Association's hockey program including Association Tournament
Responsible for liaison with the appropriate referee associations for the purpose of ice allocation and assignment of referees
Member of the following Committees;
· Tournament Organizing
· Alliance Ice Scheduler
Liaise with the respective external ice and referee officials, Directors of Seeded, MD and HL
Monitor and report on the utilization of ice to the Board of Director
Liaison with Alliance Hockey for changes and commitments with other Associations
Communicate with coaches for available ice
Tournament Chair
Responsible for the operation of the Association's Tournament(s)
Manages Tournament website
Submits Tournament budget to the Board of Directors
Sets Tournament rules
Member of the following Committees;
· Tournament Organizing (Chair)
Obtains quote and order trophies, banners, swag needed for the Tournament operations
Work with the Travel Company that books and offers hotel rebates
Complete all documentation to the Alliance Hockey
Complete final balance sheet to provide to Corporation Treasurer and Board of Directors
Coordinate for Tournament Vendors